Most companies don’t think twice about their email signatures. They hand everyone a logo file, maybe a font suggestion, and hope for the best.
Spoiler: the “best” isn’t streamlined, consistent, or on-brand most of the time.
Different fonts, stretched logos, disclaimers that magically disappear, job titles that don’t match LinkedIn, phone numbers with three different formats. You name it, we’ve seen it. If you’re growing fast, this tends to multiply with every new hire.
While an email signature may not be top of mind for busy owners and managers, this stuff matters more than people realize. Every email your team sends is a touchpoint, a first impression, a tiny billboard for your brand. When the signatures are inconsistent, the brand feels inconsistent too.
That’s exactly why we partnered with CodeTwo.
While we care a whole lot about what’s happening on the backend of a client’s email system, we also care about helping our clients look polished, stay consistent, and operate smoothly without wasting time babysitting Outlook settings.
This partnership reflects how we choose technology at NTS: intentionally, strategically, and with the goal of making your day-to-day operations easier, cleaner, and scalable.
In this blog, we’re going to pull back the curtain on why we partner with CodeTwo, how it fixes a major problem every growing company has, and why it makes your brand look instantly more put-together.
Why We Choose Our Tools Carefully
Here at NTS, we don’t throw random tools at problems and hope something sticks. That’s not how we work, and honestly, that’s how a lot of IT teams end up with bloated tech stacks nobody asked for and nobody maintains.
We’re intentional. If we recommend or implement a tool, it’s because it solves a real issue we’ve actually seen in the wild, not because it looks good in a sales deck or because it’s the “hot new SaaS” of the month.
CodeTwo is a perfect example of that.
We started noticing the same pattern across clients: signatures were all over the place. Different fonts, wrong phone numbers, blurry logos, missing disclaimers… a branding nightmare hiding in plain sight. Every time someone got promoted or onboarded, it multiplied.
So when we went looking for a solution, we weren’t looking for “email signature software.”
We were looking for something that:
- Reduces busywork
- Keeps branding consistent
- Works with the tools clients already use
- doesn’t require hand-holding
- Scales cleanly as companies grow
CodeTwo checked those boxes. More importantly, it lets us take a recurring, low-level headache off our clients’ plates, permanently.
Establishing a Universal and Uniform Brand Standard
Let’s be honest: most company email signatures are a mess across the board. Everyone has their own “interpretation” of what the signature should look like, and that inconsistency shows.
Every email your team sends is a tiny brand moment, and when they don’t match, it chips away at your professionalism.
CodeTwo fixes that by giving you one clean, consistent, on-brand signature across the entire company. No more copy-paste disasters. No more Outlook formatting migraines.
We don’t just turn it on; they help you design a signature that actually reflects your brand. Clean, modern, aligned, intentional.
Your email signature shouldn’t look like 20 different people put it together; it should look like you.
Achieving “Set-It-and-Forget-It” Operational Efficiency
If there’s one thing every growing company struggles with, it’s admin overload. Updating email signatures shouldn’t be one of those tasks.
The beauty of CodeTwo is that once we set it up, you don’t have to think about it again. We design the signature, deploy it, and from there, the system runs off your Microsoft 365 profile data. If someone updates their job title or phone number, their signature updates automatically.
No more chasing people down.
No more “Can you fix my signature?” tickets.
No more manually updating templates every time your org chart changes.
And because the system scales cleanly, it doesn’t matter if you have 20 employees or 500, the workload stays the same: basically zero.
Simple, clean, and low-maintenance. Exactly how internal tools should be.
The Instant Onboarding Advantage
Onboarding is already enough of a headache. New hires have a million things to learn, sign, set up, and figure out. The last thing anyone needs on day one is a 20-minute tutorial on “how to fix your email signature.”
With CodeTwo, onboarding becomes effortless.
Once a new user is added to Microsoft 365, their signature is already done. No setup. No copying from old emails. No formatting breaking on mobile.
They send their first email, and it’s clean, branded, and compliant instantly.
It’s one of those tiny operational wins that makes a big difference. Your team looks professional from day one, and your IT people get to skip an entire category of support tickets forever.
Bringing It All Together
People email from everywhere now. Laptops, phones, the Outlook web app, the new Outlook, the old one… all of it. Traditionally, that meant signatures breaking or looking different depending on the device.
CodeTwo fixes that instantly.
Your brand looks clean and consistent no matter where your team hits “send”. This means no more formatting issues, no more mismatched signatures.
That’s really why we use it. It solves a universal problem without creating more work. It keeps your branding tight, saves your team time, and removes one more operational headache from your plate.
At NTS, that’s how we choose our tools: If it doesn’t simplify your life, we’re not interested.
If you need an IT partner who values thoughtful, long-term solutions over quick fixes, NTS is the right MSP for you. Contact us to schedule your complimentary IT assessment today!